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Call For Proposals - 2019 VCA Convention
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2019 VCA Convention - Call For Proposals Omni Homestead Resort, November 7-9, 2019

 Export to Your Calendar 3/1/2019 to 9/30/2019
When: Deadline For Submission: April 26, 2019
Where: United States
Contact: Dr. Amy F. Parks
VCA Office: 757-766-5466

Online registration is available until: 10/3/2019
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Note: To submit the proposal, click on the "Register" button above.


Where All Counselors Belong!


INVITE TO PRESENT  (printable document)


Submission Deadline April 26, 2019 -- Notification by June 1, 2019


The Virginia Counselors Association is calling for professional presentation proposals for its Annual Convention, which will be held November 7-9, 2019 at the Omni Homestead Resort & Spa.  VCA will uphold NBCC requirements to ensure that continuing education credits earned during the convention are of the highest quality. To view the policy, please visit the website below, paying particular attention to Sections D, E, F, & G (pages 2-10):

CLICK HERE for the NBCC Continuing Education Provider Policy

It is essential that you complete this form in its entirety and with information that is accurate to the best of your knowledge. Failure to do so will result in a declined proposal.  Once you have completed the form and added all presenter information, be sure to click the "Submit" button.  You will receive a confirmation email immediately, if your submission was done correctly.  The deadline to submit proposals is April 26, 2019. (Notification of selection by June 1, 2019)


NOTE:  If submitting two proposals, it is best to click on FINALIZE AND SUBMIT REGISTRATION  button and submit the second proposal from the beginning, instead of clicking on the SAVE AND ADD ANOTHER ATTENDEE  button.


General Information

The VCA convention is an annual professional development opportunity for counselors who work in a variety of settings. The goal of the convention is to offer a diverse selection of programs for both new and experienced counselors. We are particularly interested in programs that address collaboration among a variety of interests or practice areas (i.e.: school counselors and private practitioners). The convention draws counselors from across the state of Virginia and offers exhibits representing a wide variety of educational programs and products.



VCA anticipates offering up to 75 sessions on Thursday, Friday and Saturday (November 7-9) one to two hours in length following several formats. According to VCA policy, each VCA division is guaranteed a minimum number of three (3) interest sessions, if deadlines and acceptance criteria are met. In addition, VCA anticipates offering several longer format workshops during the convention ranging in length from three to six hours. To be considered, presenters should contact the program chairman directly at


Availability of Presenters

Program presenters agree to present their selected program(s) at any time and on any day of the convention as described above. Scheduling is determined by the Program Committee.


Audio-Visual Equipment

VCA does not provide projectors, laptops, microphones, or speakers. VCA will provide internet.

Program Proposal Submission

Proposals for 2019 must be submitted on-line and require the following information:

General contact information

Session Title, format, and intended audiences

Lead Presenter, Credentials (e.g. Ph.D, LPC), Title, Employer

Co-Presenter(s), Name & Credentials

Session Synopsis (limit 50 words)

Session Abstract (limit 500 words)

Session Learning Objectives (5 max)


Session & Workshop Formats

Regular Session:  Presentation, which may be followed by group discussion or Q & A

Panel Presentation:  Small group of experts examine a specific concern and allow time for Q & A and discussion

Poster Session: Open forum to share research, theory and strategy for a new concept


Conference Policies


ü  VCA members agree to volunteer their services to the program without reimbursement for travel expenses, registration fees, or honoraria.

ü  The Lead presenter will receive all communication(s) from VCA.

ü  There may be no more than four (4) presenters per program. (1 lead presenter & 3 co-presenters)

ü  Individuals may not be included on more than two (2) presentation proposals.

ü  Program presenters agree to present their selected program(s) at any time, on any day of the convention as described above.  Scheduling is determined  by the Program Committee.

üGraduate level students may not be listed as the lead presenter; however, can be listed as a co-presenter.  Graduate students can be the lead presenter for poster sessions.


If you have any questions concerning your proposal submission, please contact the Convention Programs Committee Chair, Dr. Amy F. Parks, at   Other Convention questions can be directed to Vicky Wheeler at the VCA Office, or the VCA Convention Co-Coordinators, Linda Grubba, & Kristee Trumbo, add these email addresses to your address book to avoid correspondence from going to your SPAM folder)

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